Outsourced payroll
Payroll that is right the first time, every month.
Hand us attendance and changes. We return a reviewed salary register, payslips, the bank transfer file and every statutory deduction, ready for your approval before pay day.
- Covers
- Salary processing, payslips, reimbursements and reports
- Pay cycles
- Monthly, or as your business requires
- Delivered
- Payslips, bank file, registers and MIS
Overview
Payroll touches every employee every month, and mistakes are noticed immediately. It also feeds PF, ESI, TDS and Professional Tax, so an error in salary becomes an error in four filings.
We process payroll on our own payroll system, review every month against the last, and handle statutory deductions in the same run. One team, one set of numbers.
Scope of work
What we handle for you.
Set-up
- CTC design and salary structures aligned with the Labour Codes' definition of wages
- Employee master data and bank details
- Leave, attendance and reimbursement policies
- Payroll calendar with input cut-off dates
Monthly processing
- Attendance, leave and overtime inputs
- Gross-to-net salary calculation
- Arrears, increments, bonuses and incentives
- Full and final settlements for exits
Outputs
- Payslips for every employee
- Bank transfer file for salary payment
- Salary register and variance report
- Statutory deduction summaries and payroll MIS
Employee helpdesk
- Queries on payslips and deductions
- PF, ESI and tax questions
- Investment declarations and proofs
- One point of contact for every employee
Reference
Your monthly payroll calendar
| Stage | What happens | When |
|---|---|---|
| Input cut-off | Attendance, leave, new joiners, exits and changes | Agreed date each month |
| Draft register | Salary register with variance report against last month | Before approval |
| Approval | You review and approve the register | Before pay day |
| Bank file | Salary transfer file in your bank's format | Before pay day |
| Payslips | Payslips issued to every employee | On pay day |
| Full and final | Settlement of dues for employees who leave | Within two working days of exit, under the Code on Wages |
| Payroll MIS | Headcount, cost and statutory summary | After each payroll |
How we work
From first meeting to monthly routine.
- Understand your pay structureWe study your salary components, policies and past payroll to set up your employees on our system.
- Parallel runFor the first month we run payroll alongside your current process and resolve every difference.
- Monthly processingFrom then on you send inputs, we process, review variances and send the register for approval.
- Pay and fileYou release salaries from the bank file. We file PF, ESI, PT and TDS from the same figures.
- ReportYou receive payslips, registers and a monthly MIS for management.
Questions
Frequently asked.
Can you work with our attendance system?
Yes. We take inputs from your attendance or HR system, or from a spreadsheet in an agreed format.
Who sees our salary data?
Only the team assigned to your account. Data is processed on our own payroll system and shared with you through agreed channels.
Do the Labour Codes change our salary structure?
They may. If allowances exceed half of total remuneration, the excess counts as wages for PF, gratuity and other benefits. We model the effect before you change anything.
Related services
Next step
Let us take Payroll compliance off your desk.
Share your headcount and current setup. We will review where you stand and propose a clear monthly arrangement.