EPFO · Social Security Code
Provident Fund compliance, managed every month.
We run your EPF obligations end to end: registration, monthly returns, member claims and every interaction with the EPFO. Your employees get their benefits on time, and your establishment stays clear of interest and damages.
- Governing law
- Code on Social Security, 2020 and the EPF, Pension and EDLI Schemes
- Authority
- Employees' Provident Fund Organisation (EPFO)
- Monthly due date
- 15th of the following month
Overview
Provident fund is the most visible statutory obligation an employer has. Employees check their passbooks, and the EPFO matches every rupee against your returns. A missed month or a wrong wage figure shows up quickly, in a notice or in an employee's complaint.
We have handled PF for establishments in and around Hyderabad since 1986, through the move from paper registers to the unified portal and now to the Social Security Code. We bring that continuity to every client file.
Scope of work
What we handle for you.
Registration and onboarding
- Establishment registration on the EPFO unified portal
- Digital signature and authorised signatory set-up
- UAN generation and KYC seeding (Aadhaar, PAN, bank)
- Joining declarations and e-nomination for every employee
Monthly cycle
- Validation of wage data against payroll
- ECR preparation and upload
- Challan generation and payment confirmation
- Updating joining and exit dates of members
Member services
- Final settlement and pension withdrawal claims
- Advance and partial withdrawal claims
- Transfer of accumulations between employers
- KYC, name and date-of-birth corrections
Department matters
- Replies to notices and show-cause letters
- Representation in assessment, interest and damages proceedings
- Record preparation and support during inspections
- Verification of contractors' PF compliance
Reference
Forms and filings we handle
| Filing | What it is | When |
|---|---|---|
| ECR and challan | Monthly electronic return and payment of contributions | By the 15th |
| Form 11 | Declaration by a new employee on joining | At joining |
| Form 2 / e-nomination | Nomination for PF, pension and EDLI | At joining |
| Form 5A | Return of ownership of the establishment | On registration or change |
| Form 13 | Transfer of PF accumulations | On change of job |
| Form 19 and 10C | Final PF settlement and pension withdrawal | On exit |
| Form 31 | Advance or partial withdrawal | On request |
| Form 20 and 5IF | Death claim and EDLI insurance claim | On death of a member |
How we work
From first meeting to monthly routine.
- Onboarding reviewWe check your registration, UAN records, past returns and any open notices, and list what needs correcting.
- Monthly inputsYou share attendance and salary data by an agreed date each month.
- File and payWe prepare the ECR, you approve and pay the challan, and we confirm the filing.
- Reconcile and reportWe reconcile contributions with payroll and send you a monthly compliance report with challans.
- Year-round supportWe handle member claims, transfers and department correspondence as they arise.
Questions
Frequently asked.
Which establishments must register for PF?
Generally, establishments with 20 or more employees must register, and smaller establishments can opt in voluntarily. We confirm applicability for your business before registering.
What happens if the ECR is filed late?
Late payment attracts interest and damages, and repeated delays tend to invite inspections. We file ahead of the due date so this does not happen.
Can you check our contractors' PF compliance?
Yes. A principal employer can be held liable for contributions a contractor fails to pay, so we verify contractors' challans and returns every month.
Can our employees contact you directly?
Yes. Employees can reach our helpdesk for passbook, claim and transfer queries, which takes the load off your HR team.
Related services
Next step
Let us take PF compliance off your desk.
Share your headcount and current setup. We will review where you stand and propose a clear monthly arrangement.